Product Features

Take a look at what we’ve been able to beta test over the past few weeks! The brand new version of ExchangeDefender’s ridiculously popular Web File Server (WFS) is launching in March and we wanted to give you a sneak peak:

ExchangeDefender Announces Web File Server Upgrade

Yup, we have our new UI running on it which will allow it to seamlessly integrate with ExchangeDefender email security services, Wrkoo business productivity products, and something else we’re not allowed to discuss yet. But in terms of a “smart” file server, it gives organizations unprecedented amounts of security controls for content sharing, revision control, and ability to be productive with access to everything no matter where you are and what device you’re using.

New WFS features were just released from Beta this week.

Vlad hinted at some of the more exciting changes that are coming up to WFS during the last webinar –  the ability to purchase WFS without signing up users for ExchangeDefender, better branding and customization features, reporting, compliance, sync to cheap cloud services for backup, and much more.

But the most exciting feature has just left beta and we’re looking for clients that want to test the first production builds. We will be announcing it during the March webinar, but if you currently have a WFS client that has an extensive Personal Library please open a ticket with our team and ask for preview access.


To learn more about ExchangeDefender’s Web File Server, click here!

ExchangeDefender Password Vault is an affordable password management system.

Small businesses are the target of most cyber-attacks due to lack of security protocols. In 2019, an estimated 80 percent of all confirmed data breaches occurred due to weak, stolen, or default passwords.

A password manager is a security tool.

A password manager is a centralized system that helps organizations store and manage logins and passwords that are critical to their business. The credentials entered into the password manager is stored with the highest form of encryption (military grade) to ensure top level security.

Yes, they are safe to use for business.

Yes! Top tier password managers are completely safe and can be trusted to protect your organization’s account logins. The best quality services make sure that your passwords are encrypted with AES-256 algorithm, which is U.S government approved.


And No, don’t worry – the folks working behind these password managers DO NOT have access to your credentials, it is encrypted on both ends.

All great password managers must have these top features.

An enterprise-grade password manager must be able to do the following, securely:

Offer Secure Password Storage
Passwords are encrypted with AES-256 algorithm, U.S government approved.

Provide Centralized Control
Store and organize all of your secured identities in an ultra-secure web interface

Enable Secure Password Sharing
Share passwords securely while maintaining the security of critical corporate data

Access from Anywhere
Access to the web interface must be available from any wifi-enabled device

3 reasons why a password manager is a must-have:

To Control Access to Your Critical Data

SMB struggle to manage password vulnerabilities meanwhile password reuse, and password sharing is on the rise.

To Make up for the Lack of Password Management Training

Most SMBs do not offer their employees password management training for the workplace.

To Reduce the Risk of Human Error

According to recent TechRadar reports, 90% of data breaches are caused by human error.

We have the right solution, meet Password Vault.

ExchangeDefender Password Vault helps organizations securely manage logins and passwords. Password Vault makes generating, storing, and sharing passwords easy and safe.

Top Benefits include:

Eliminating Password Fatigue
Eliminates the need to memorize multiple passwords by deploying a password manager for secure storage.

Centralized Web Access
The password management dashboard is available anytime, anywhere with a WIFI-enabled device.

Password Control
Control access to admin passwords, securely share passwords with your team on a need-basis.

Managed by IT Experts
Password Vault is managed by ExchangeDefender, a cyber security firm with 20 years of active IT experience.

>> See full features

Every password used for your business is an entry way for a cyber-attack. A secure password management system makes it easy to secure all of your credentials in one powerful online interface. ExchangeDefender’s Password Vault offers small organizations an affordable smart password storage system, the ability to share passwords securely with co-workers, and so much more!


You can setup a password vault, company-wide in just minutes.

Corporate Email Encryption for Business

Sure, there are plenty of reasons to use Encryption to protect your sensitive data – but there are three key factors, that all organizations share in common. The current state of cyber security woes for businesses presents itself as a harsh fact: 88% of companies suffer a data breach due to non-encrypted emails with sensitive information being hacked.

So, what are the key drivers that persuade organizations to take encryption seriously?


1 – To comply with data security regulations and requirements

Organizations must comply, by using the proper security and storage protocols, with U.S and E.U regulations in order to be considered (legally) in good-standing.


2 – To protect intellectual property of the business  

Trade secrets are a real deal, and are highly sought after by hackers for ransom and blackmail which often results in bankruptcy of the company due to lack of money and trust from customers.


3 – To protect customer information

Protecting customers and their personal information is at the forefront of security concerns for business. The rise of data breaches within the U.S shows that implementing stronger security protocols is vital to business continuity.

Our Solution: ExchangeDefender Corporate Encryption

For the modern workplace, all types of business communications are done via email, and now data exposure has turned into a problem of great magnitude. With just a single wrong-click, an employee could unintentionally expose secret company information, financial statements, contracts etc. In order for organizations to thrive on business continuity, they must protect their data by enabling an email encryption solution.

ExchangeDefender Encryption enables organizations to securely send, receive, and manage confidential email, providing an easy, seamless way to implement content protection.

Powered by ExchangeDefender, Corporate Encryption complies with the SOX, HIPAA, SEC and local government requirements for information encryption. It also integrates easily with our email hosting solution, and is compatible with all major email service providers – including Office 365, on-premise Exchange, and G-Suite for Business.

What types of Encryption do we use?

ExchangeDefender Corporate Encryption involves multiple systems to encrypt the message contents and notifications generated by the system.

Channel Encryption

ExchangeDefender uses SSL/TLS encryption of the SMTP communication between the client’s email server and the ExchangeDefender network. All traffic is automatically encrypted using the same level of security that is used with online shopping, banking, etc.

Managed Web Encryption

ExchangeDefender web servers are encrypted using commercial SSL certificates. Client configuration, email review, message retrieval and all services provided through ExchangeDefender websites are automatically encrypted and cannot be accessed through a plain-text process that bypasses encryption.

Data Encryption

ExchangeDefender web servers, email servers, and routing hubs secure all client data through multiple layers of security including:

Complex account and login restrictions

Remote access restricted to ExchangeDefender NOC IP address space

All remote access sessions are recorded and authenticated

Administrators do not have access to client message data or configuration information

Keep business data safe with Encrypton

To protect your organization from data breaches, email encryption should be used as a preventative measure against tomorrow’s hackers. ExchangeDefender’s Email Encryption solution involves encrypting, or disguising email contents in order to protect sensitive company information from being read by unauthorized personnel. Our system is entirely transparent with no software to install, or manage on either end.


Explore full Corporate Encryption features
Protect your business communications for less than $5 a month*

The numbers are quite staggering for Microsoft – in a good way to mention, about 90% of all small business organizations use O365 as a critical application suite. The dependence on these cloud applications are great for productivity, but are not-so-great when it comes securing it.

Here are some quick facts:

25% of phishing emails bypass Office 365 Security

55% of employees admit to clicking on links they don’t recognize

58% of company (sensitive) data is stored in 365 documents.

Microsoft’s infamous cloud suite is known to have been under attack from hackers as they found O365 accounts to be easy targets due to the lack of security protocols.

Researchers from Barracuda Networks have found that hackers are targeting Microsoft Office 365 accounts with a worrying degree of success.

Forbes 2019 | Microsoft Office 365 Accounts Under Attack — What You Need To Know

ExchangeDefender’s solution – Cloud App Security

Protect Office 365 applications with advanced multi-layered security, and explore how our solution defends your digital workplace against cyber-threats.

ExchangeDefender’s enterprise-grade protection works to prevent data breaches, malware, phishing attempts, and account takeovers.

Our top security features to secure cloud applications include:

Data Security

  • 256-Bit encryption in-transit and at-rest data security
  • Detect and control accidental and/or malicious data leaks
  • Data loss prevention with customizable policies
  • Layered Redundancy – ensures secure email storage across multiple networks
  • Secure Servers
  • Two Factor Authentication / OTP
  • Pattern-based encryption
  • Multi-level Encryption policies

Threat Protection

  • Malicious Attachment Blocking
  • Anti-Phishing Policies
  • Protection against advanced malware and phishing attacks
  • Email domain, attachment, and links screening and quarantine
  • Malicious files and folders screening and quarantine
  • DMARC Domain Fraud Prevention
  • Whitelist/Blacklist Policies
  • Automatic Signature Disclaimer
  • Network Redundancy

Account Monitoring

  • 24/7 U.S based support
  • Real-time Reporting
  • Receive alerts via email/text when unusual activity is discovered
  • Full visibility into login locations, sharing and downloading activity
  • Detect and control unsanctioned applications with risky permission settings
  • Automatically prevent account takeovers with policy enforcement rules

ExchangeDefender’s cloud application security is vital to the modern business, ensuring advanced protection for the storing and sharing of critical data.

Our zero-trust solution provides O365 users immediate protection ensuring peace of mind for organizations who need to secure O365 – the application, the users, and the data that is stored within it.

To learn more about ExchangeDefender’s Cloud App Security Solution, click here.

It was 1985 when the File Transfer Protocol (FTP) was standardized to enable users to access and transfer data securely between computers. Gone are the days of physically handing those manila file folders to your co-workers over the top of your cubicle.

Key File Sharing Facts:

83% of employees say they waste time every day tracking, sharing, or finding the correct version of a file.

55% of employees have used their personal email to transfer business documents.

By 2022, more than half enterprises will rely on a content collaboration platform.

What is ExchangeDefender Web File Sharing?

ExchangeDefender Web File Sharing was designed to provide easy-to-use file sharing that also embraced corporate needs to access control, encryption and content expiration.

As the information we exchange with our peers and clients grows in size and includes rich content like video and music, the complexity and bandwidth demand of traditional file sharing protocols is starting to limit our ability to share content easily and securely. ExchangeDefender Web File Sharing enables you to do just that and provides scalability and flexibility without additional licensing fees.

Top Features:

100GB File Storage per user
100 Gb of secure storage is available per user.

Unlimited Documents
Add unlimited documents per library.

Unlimited Libraries
Add as many file libraries as you need.

Large File Limit Capacity
Upload files up to 250Mb in size.

Unlimited Recipients & Groups
Add as many recipients and groups as you need.

Full Reporting
Full reports for all portal activity.

>> See full features

You Can Quickly Create Libraries for Easy Document Sharing and Collaboration.

ExchangeDefender Web File Sharing makes it easy to quickly share a ton of large files without relying on email, clunky file servers, or cloud services primarily designed for file sync.

Reviewing New Documents, Uploads and Comments are a Breeze

View and manage documents in your library, set automatic expiration, and get email notifications when new files are added by your coworkers, or downloaded by your clients.

Control Access and Content Shareability

WFS offers features like password-protect, invite-only, public vs. private links, and more to ensure the security of the business information being shared.


Get setup in seconds.

Our solution provides a single dashboard that makes team collaboration easy, secure, and accessible 24/7.

To learn more about ExchangeDefender’s Web File Sharing solution, click here.

Email is the most common security threat for all organizations, with 88% of companies suffering a data breach due to lack of proper email security protocols.

Email-based attacks affect the entire organization, not just the single user who clicked on the malicious link, or downloaded the virus-infected attachment. It takes just one harmful email to get past your defenses to cause critical damage throughout your organization. 

What does Advanced Email Security mean for us?

ExchangeDefender Advanced Email Security provides the most secure email suite that protects against SPAM, viruses, malware, and phishing attacks. Compatible with all major email service providers – including Office 365, on-premise Exchange, and G-Suite for Business.

Our solution: ExchangeDefender Advanced Threat Protection

The Advanced Threat Protection helps defend users against threats hidden in emails, attachments, and links. It goes beyond the average business email protection; we even dare to say its stronger than Microsoft’s Advanced Threat Protection. See how we compare with their ATP, hint: we offer more security features than ever.

Our Top ATP Features:

Malicious Attachment Blocking

Protects against unknown malware and viruses, and provides zero-day protection to safeguard your messaging system.

Safe Links

Proactively protects your users from malicious URLs in an email message.

Anti-Phishing Policies

Checks incoming messages for indicators that a message might be a phishing attempt.

Real-time Reporting:

Real-time reporting that enable your security and compliance administrators to focus on high-priority issues, such as security attacks or increased suspicious activity.

Whitelist / Blacklist Policies

Email access control mechanism that allows email senders through, except for senders who have been denied access.

DMARC Domain Fraud Prevention

Protects your brand and the people who trust it from suspicious and infringing domains.


Click here to see full features

The powerful email security suite offers a multi-level protection against email-borne attacks, and also includes advanced threat protection features like Malicious Attachment Blocking, Anti-Phishing Policies, and Domain Fraud Prevention. 

Learn more: Advanced Threat Protection

ExchangeDefender Live Archive provides organizations with email outage protection.

ExchangeDefender’s Live Archive solution offers uninterrupted access to live and archive email via the cloud. It enables organizations to access their email even when service disruptions occur, without customers knowing that there is an internal outage in progress.

The basics of Live Archive:

It’s Always On, and Running
Always have access to your email even during service interruptions.

It is Easy to Setup
Get up and running in minutes, there is no training required.

No Downloads Required
No software installations, no manual switches, and does not require management or maintenance.

It’s mobile friendly
Enjoy 24/7 access to your emails no matter where you go.

Live Archive is an enterprise-grade email continuity service that lets you resume work after a service interruption, or other technical malfunction.

Powered by our custom solutions in multiple data centers, LiveArchive delivers a vigorous and resourceful solution that is secure, and reliable! The best part of all is that – LiveArchive is always-on, constantly archiving your sent and received mail for up to one year. No maintenance or management to worry about in case of an outage. LiveArchive is continuously uploading your mail whether your system is up or not.

Live Archive Top Features:

Secure Servers

We offer email continuity using our secure standby servers to archive emails instantly.

Real Time Archiving

Live Archive is always on records emails in instantly powered by our mail systems with data center redundancy.

One Year Storage

Receive up to 1 year of inbound and outbound mail accessible via our LiveArchive website. If you’re looking for long-term storage for email compliance, see compliance archiving.

Active Sync

It allows for you to sync your contacts, calendars, appointments and everything else in Outlook. And gives you the option to search and manage those items.

So, How Does Live Archive Work?

It’s as simple as typing in livearchive.exchangedefender.com, or livearchive.us and logging on to your account using your credentials. You are able to send, receive, forward and search, any of the mail that you need which we have rescued for you. Our inbound and outbound servers are simply an in-between step to your email being sent; as it is going to and from your mailbox, your correspondence is being saved in our servers for you later.

We are thrilled to announce the launch of our new ExchangeDefender admin user interface, going live on Thursday, October 24th. Check it out:



Faster. New ExchangeDefender UI loads exponentially faster than the previous version and feels more like a desktop application than a constantly refreshing web page.

More intuitive. We’ve looked at how our clients actually use the product and we’ve made it much easier to get to the features that users utilize often. We’ve also placed the content front and center while placing all the controls on the same page, so ExchangeDefender will be a breeze to use even for someone that’s seeing it for the first time.

More mobile. No more apps, no more installations, no more add-in’s – we’ve built an application that works anywhere and exposes all the ExchangeDefender functionality on a single panel of glass.

Extensive. Our mission is to help our clients build an office that is secure first. To make that possible, the new UI is actually a framework that makes it easy for users to communicate and collaborate more securely. It also enables our partners to plug their apps into ExchangeDefender and deliver a more complete solution.  

No operational change. New ExchangeDefender UI behaves and functions the same way as the old one, making it easier for those that don’t like change to seamlessly continue working in the new UI. We didn’t move your cheese. But we’ve made it much smoother and faster to access so we’re sure you’ll love saving time while you enjoy enhanced security.

Initially the user experience will not change at all – we intend to “soft launch” the new user interface and allow anyone that wants to check out the new stuff in production to do so on demand. We did not want to surprise/shock any of our users with a brand-new look and interface, not to mention without an extended production testing schedule. After about a month (tentatively scheduled for Thanksgiving) the new interface will replace the old one as the default. On Thursday, October 24th you’ll be able to check it out in production:

We’ll have a lot more on the new UI shortly.

Stay tuned for all the details, videos, documentation and so on becoming available soon!

If you’ve attended our more recent webinars, you’re aware of our wider strategy to help businesses build a more secure office. In fact, this UI framework is already in production on the next generation products we launched recently. We would urge everyone to attend our webinar on Wednesday, November 13th where we’ll showcase even more details about our aggressive road-map and all the new features that immediately enable users to communicate and work more efficiently and more securely.

ExchangeDefender UI Upgrades & New Features
Wednesday, Nov 13, Noon

https://attendee.gotowebinar.com/register/6850325080298120461

ExchangeDefender Introduces Password Vault

It’s my pleasure to introduce you to the most significant expansion of ExchangeDefender Security services in years: ExchangeDefender Password Vault. We have designed a user-friendly product that delivers military grade encryption, provides a layered authentication model, and ties into your business process for sharing and auditing – completely free for all ExchangeDefender Pro clients.

As explained in an earlier post the task of securing a business or any other organization is getting more complex with a new variety of hack attempts as well as an increasing demand from regulatory compliance standards that touch virtually every business in the world. It is no wonder that overwhelmed workers typically use the same password, that they rarely change it, and that storage of those passwords is negligent for the sole reason that “it works” and doesn’t create additional complexity. Unfortunately, that convenience leads to security compromises.

At ExchangeDefender, our mission is to keep you secure, and we’ve taken every advantage we get with Wrkoo to bring you a password solution that not only keeps you secure but helps you work better, smarter, and more efficiently. And, yes, we’ve made it free. You can expect to pay $50/user/year for consumer level protection and well over $100/user/year for business level password management – and we’ve made it free for a very simple reason. If you get compromised and hacked because Excel/SharePoint/Word “works”, your odds of staying in business are virtually zero (and our revenues depend on you staying in business). So yes, we’re highly motivated to keep you secure.

Getting started with ExchangeDefender and Password Vault is super simple: Login to https://admin.exchangedefender.com as you usually do to manage your SPAM and click on Quick Launch > Password Vault.

From there you will be redirected to your organization’s Wrkoo portal. The first step will be to create a master password to protect the vault and encrypt the keys needed to unlock your passwords. Literally everything is encrypted, end-to-end, so you’ll want to pick something you can remember. Just don’t write it down on a post it.

The system will then walk you through setting up your first password. This is also exceptionally simple:
Set up your first password.

Wrkoo and ExchangeDefender already provide enterprise-grade one time password / multi factor authentication but if you really want to lock things down there is a second level of authentication that can be enabled – turning either your cell phone or email address into an additional authentication device.

Congratulations, it took five (5) clicks for you to take advantage of an enterprise password management solution with military grade encryption that nobody but you can get into. Here is what it looks like live:

This is the initial release and it allows you to create new passwords and perform usual maintenance and audit steps, but we’ve made certain to start implementing business intelligence immediately. You will know when the password was created, and when it was updated. The system will also let you know when the password should expire – so you can handle password resets and updates on important sites at your own schedule and pace – not when you really need to get into your checking account or loyalty card or reservation that forces you through the dreaded password reset process.

We’re busy at work with additional business features such as sharing, team lock boxes, audits, dark web searches, and tons of other functions. But what we have available right now – for free – is so important and so powerful that I am ending this blog post right now and begging you to go get enrolled and started with Password Vault right now. Let’s go to https://admin.exchangedefender.com

We have listened to our partners and decided to redesign our invoicing system so it works better for our partners. One of the many benefits of having both Wrkoo and ExchangeDefender teams working together, (more details in our next webinar on September 10th, 2019) is that we can take great ideas from all sorts of businesses and adapt them to serve our IT partners better. Specifically, new ExchangeDefender invoices will be grouped by client:

This will give you a clear indication of how many services each client is subscribed to, what type, amount, etc. For deeper dives by your CPA, you can filter and group by service and client so you can get exactly what you’re looking for (by default everything is sorted alphabetically, by the client):


And for the full details, just tap the title:

We’ll shortly be adding the ability to move services around, adjust titles, and for even more functionality as well as branding options you will have the ability to customize literally everything in your own Wrkoo portal.

Wrkoo and ExchangeDefender teams have been rolling out new features, listening to our partners needs, and you’re going to start seeing a lot of new features that result from that one-of-a-kind collaborative effort.

The best news though – as this is just a taste of what is coming – you’ll have to tune into our webinar on September 10th at NOON EDT. Trust us, you’re going to love what we’ve got coming!