June 2024

M365 and ExchangeDefender Outbound Limitations

As the Microsoft M365 network grows, the email abuse originating from it is also on the rise. One area that clients often get compromised first is the use of their tenant to relay unauthorized mail and spoofed or null/system messages. ExchangeDefender protects clients from this activity and our security policy blocks the relay of external domains and null senders.

We understand that some clients may want to take the risks or want to send out-of-office (OOF) messages no matter what (even if it fails/errors out). This can be done entirely within Microsoft M365 and we’ve written a step-by-step guide that will take you approximately a minute to complete at https://admin.exchange.microsoft.com

Once you’ve created a new connector and enabled a new mail forwarding rule you’ll have to include: spf.protection.outlook.com to your SPF record and publish the new DKIM key. Check that everything is published right and enabled and that’s it.

As we’ve discussed in the past, unauthenticated and unauthorized (faked or forged or unsigned) mail is on the way out and the email security landscape has only gotten worse since we published that in 2022. If your email system has unique routing and delivery needs, ExchangeDefender can build a custom solution for you. We’ve helped organizations modernize and support legacy email methods for years and we’re sure we can help you as well.

The new ExchangeDefender LiveArchive has been very popular with our clients as a live email backup service. With backups typically being the last thing organizations want to spend their IT budget on, it’s no surprise that a free backup service that you own and can archive indefinitely would be compelling.

We’re trying to help our partners and clients roll out LiveArchive this summer and we would like to hear from you. We’re organizing our summer webinar series and this 3-minute survey would help us focus the schedule and content to serve you better:

Take a quick survey to help us tailor the content you want to see, click here!

To help as many of you get started as fast as possible, ExchangeDefender is considering several short-form or small-group interactive webinars several times a week during July and August. During these webinars, we’ll cover the basics of the service and help you actually complete the deployment of LiveArchive (it only takes a few minutes with the public cloud)!

What is Live Archive Email Backup?

ExchangeDefender LiveArchive offers secure backup, long-term archiving, and eDiscovery services for Office 365, Gmail, and cloud mail.

Sales Collateral? Yes! We have a Data Sheet, Live Archive Email Backup Advantage sheet, plus case studies!

In the fast-paced world of business, safeguarding your critical communication is non-negotiable. That’s where Live Archive Email Backup steps in, offering a comprehensive solution to address the evolving challenges businesses face today.

1. Security at the Forefront

Value the security of your business data with Live Archive. Safeguard your critical communication from potential threats, ensuring the integrity of your business information is maintained at all times.

2. Fortify Against Ransomware

In the battle against crypto-locking threats, Live Archive becomes your shield. Protect your email backups, ensuring your data remains accessible even in the face of a compromise. It’s the ultimate defense strategy for your digital assets.

3. Long-Term Email Preservation

Ensure the continuity of your business with Live Archive’s long-term email preservation. Back up and archive email data for extended periods, meeting regulatory and business continuity requirements seamlessly.

4. Budget-Friendly IT Solutions

Navigate the complex IT landscape with ease by choosing Live Archive—a cost-effective email backup solution. It provides robust protection without straining your IT budget, making security accessible to businesses of all sizes.

5. Storage Flexibility for Your Needs

Your data, your choice. Live Archive offers storage flexibility, allowing you to store your critical information on the cloud, on-premises, or both. Tailor your backup strategy to suit your business needs effortlessly.

Live Archive Email Backup is the key to unlocking peace of mind in your business operations. Prioritize security, accessibility, and longevity—choose Live Archive for a reliable and comprehensive email backup solution. Your data deserves nothing less.

In today’s digital world, protecting your Social Security Number (SSN) is crucial. Sharing it via email is generally discouraged due to the inherent risks of data breaches and phishing scams. So, can ExchangeDefender, an email security solution, make emailing your SSN safe? Let’s break it down:

The Risks of Emailing Your SSN:

  • Unsecured Connections: Even with basic email services, messages can travel through unencrypted connections, making them vulnerable to interception.
  • Human Error: Accidental mishaps like sending the email to the wrong recipient can expose your SSN.
  • Phishing Attacks: Deceptive emails disguised as legitimate sources can trick you into revealing your SSN.

How ExchangeDefender Helps:

While ExchangeDefender offers robust security features, it can’t guarantee complete safety for emailing your SSN. Here’s why:

  • Encryption Focus: ExchangeDefender primarily focuses on encrypting emails within your organization and with trusted partners.
  • Limited Control over Recipient Security: ExchangeDefender can’t control the security measures of the recipient’s email server.
  • Phishing Vulnerability: ExchangeDefender may not always catch sophisticated phishing attempts that target you specifically.

Alternatives to Emailing Your SSN:

Here are safer ways to share your SSN:

  • Secure Online Portals: Many businesses offer secure online portals where you can upload or enter sensitive information.
  • Encrypted File Transfer Services: Use file-sharing platforms like ExchangeDefender Web File Server, with strong encryption to send your SSN securely.
  • Fax or Certified Mail (if absolutely necessary): These methods offer a paper trail but might be less convenient.

Here are some additional tips:

  • Never share your SSN unless absolutely necessary.
  • Verify the legitimacy of any request for your SSN before responding.
  • Be cautious of emails requesting personal information.
  • Consider using a password manager to create strong, unique passwords for all your online accounts.

Remember, protecting your SSN is your responsibility. By employing a layered approach of security measures and avoiding unnecessary risks, you can keep your personal information safe.