{"id":4804,"date":"2021-07-22T10:38:47","date_gmt":"2021-07-22T14:38:47","guid":{"rendered":"https:\/\/www.exchangedefender.com\/blog\/?p=4804"},"modified":"2021-07-22T10:38:50","modified_gmt":"2021-07-22T14:38:50","slug":"essential-file-sharing-tips-from-the-professionals","status":"publish","type":"post","link":"https:\/\/www.exchangedefender.com\/blog\/2021\/07\/essential-file-sharing-tips-from-the-professionals\/","title":{"rendered":"Essential file sharing tips from the professionals"},"content":{"rendered":"\n
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The modern workplace needs a secure file sharing app, try Web File Share for free!<\/figcaption><\/figure>\n\n\n\n
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When file sharing via the cloud became the norm, it revolutionized how we collaborated, and how we got business done. File sharing enables numerous people to have access to the same file(s), and be able to read, view, modify, or print it. Storage included, file sharing allows you to share files with anyone, and is the most common way to share large files. The increase ease of collaboration has made it easy for us to forget that the information we share at work must be handled with great care due to its sensitive nature. To make sure you\u2019ve got the essentials to share safely, we asked our file sharing professionals what they think is most important when it comes to sharing via the cloud with others.<\/p>\n\n\n\n

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#1 – Use a secure file sharing platform<\/h4>\n\n\n\n

This tip is probably the most important. You\u2019ll want to choose a secure file sharing service that is enterprise-grade had offers end-to-end encryption. This level of security will keep hackers away, and prevent them from stealing or viewing your data. ExchangeDefender\u2019s professional file sharing software<\/a><\/strong> <\/a>allows users to upload, manage, and share files securely using 128bit encryption for data protection. It also offers security settings for users, and advanced security controls for administrators. <\/p>\n\n\n\n

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#2 – Set permissions on your files and folders<\/h4>\n\n\n\n

It is crucial for administrators to control access to files and folders that include both important business information, and confidential client information. A good file sharing platform will allow you to apply restrictions or rules to files or groups of people. This will limit the information from being viewed or shared by the wrong individuals. Essentially, admins can control access by creating restrictions as to what a user can do, like the ability to view, download or delete files. ExchangeDefender Web File Server<\/a><\/strong> enables you to password protect a library, set automatic expiration dates, and even receive email notifications when new files have been added by coworkers, or downloaded by your clients.<\/p>\n\n\n\n

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#3 – Always check the file activity<\/h4>\n\n\n\n

Just like you check your bank account daily, or every few days – you\u2019ll want to check the activity occurring inside of your file sharing software. Make it company policy to run an audit on your files weekly to see who has been accessing company resources. Reviewing your library frequently will allow to stay on top of the permissions you\u2019ve set, and also determine whether certain files are no longer needed. A great file sharing system should give you detailed access to security and activity logs – this way you can instantly know who did what, and when. <\/p>\n\n\n\n

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#4 – Train employees on how to share<\/h4>\n\n\n\n

No doubt you\u2019ll want the actual software to be easy to use, and the ability to quickly adopt for the whole organization. The next step after is to train and educate your coworkers on the importance of file sharing sensitive information at work. There are many risks associated with mishandling confidential information that could cause the company, or your client a lot of damage. Be sure to create clear rules on appropriate ways to share information with external parties. A good way to get everyone on board, is once you\u2019ve invested in a secure file sharing software of your choice, have a lunch and learn together and go through the main features and daily functions you\u2019ll be using.<\/p>\n\n\n\n

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#5 – Keep it in the cloud<\/h4>\n\n\n\n

At this point, everything that\u2019s new is located in the cloud and its for good reason. The Cloud makes things easy, much easier. A quick implementation is crucial for the office, and a cloud solution is the way to go to make that happen. The right file sharing service will provide your workplace with the perfect setup that is easy to use, manage, and experience growth.  <\/p>\n\n\n\n

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ExchangerDefender Web File Sharing makes it easy for teams to share documents without having to rely on email, or old file servers. Try for 14 days free!<\/a><\/strong><\/h4>\n","protected":false},"excerpt":{"rendered":"

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